On May 28, 2021, BOX JAPAN held a press briefing on the company's “BOX” function enhancement.The function is enhanced in the field of security and governance, and existing users can use new features as they are.
Mr. Shigeru Mihara, the director of the BOX Japan Executive Officer Marketing Department, and Yuji Takeuchi, a senior product marketing manager, attended the reporter briefing session.
Strengthen cooperation with authentication infrastructure and improve convenience
BOX is not just a file storage on the cloud.It realizes data unification as a file sharing base for various business applications, provides strong security, file access authority, and governance function.
"BOX is the most important thing that BOX is most important to intensively manage the files and data required to achieve cooperation between work. Data.From the beginning to the end of the life cycle, we aim to maintain security, compliance and governance by using only in BOX. "
BOX positions himself as "cloud content management (CCM) platform"
The first explanation of this function enhancement is the cooperation with the authentication base.
Until now, two -step authentication using mobile short messages was possible when logging in the BOX, but this time the TOTP (Time Base One -time Password) has been newly used.In addition, SSO (single sign -on) using an application login account in cooperation with BOX is also possible, highly security and convenience.The ID provider for SSO has also been able to link with Google Cloud, in addition to conventional OKTA, OneLogin, Azure, and ADFS.
"As the working environment such as telework changes, it is essential to enhance authentication in order to handle information safely. However, it is complicated to log in for each service, so SSO coordinates with other applications in one login.It is important to be able to do it. SSO providers have newly added Google, making it easier to use it to the company's company -wide authentication base. "(Takeuchi) (Mr. Takeuchi).
A new two -step authentication and SSO have been added as a authentication means.
Labeling the security authority of files and folders in bulk management
Subsequently, Mr. Takeuchi explained the enhancement of the "Box Shield" function, which is a security management function of files using AI.
Box Shield has previously been used as a function to configure security authority for files and folders in the BOX and prevent information leakage.However, it was necessary for a company to set a security policy and manually set it to files and folders in the BOX.In addition, the newly generated files were created by the on -site users themselves, and all users needed to understand the policy and settings.
In the new function, a "label" that can execute security settings at once is set, so that a confidential category can be set by attaching a label for each file or folder.On the box, this label is displayed next to the file name, and the category can be seen at a glance.
For example, if a company decides labels such as "public", "confidentiality", "highest secret", and define the corresponding security policy, on -site users can set security simply by granting labels to the file, and all companies.The unified security policy and settings are unified.When a label is set in the folder, the same label as the folder is automatically granted when a label undefined file is inserted there, and the settings can be prevented.
Adopted label -based security so that end users can easily set
Furthermore, this label setting can be linked to the MIP (Microsoft Information Protection) label.Companies that already manage in -house files in MIP can take over the same security policy when moving files to BOX.
"If it is a method of setting the individual files by hand, there is a risk that information may be leaked due to omission leaks or setting mistakes. These functions enhance both convenience and security of the user" (Mr. Takeuchi).
Set a policy for each label with Box Shield.You can also take over the Microsoft MIP label
In addition, the contents of the file can be scanned to automatically categorize, and security labels can be applied.For example, a file that contains specific words such as email addresses, credit card numbers, telephone numbers, etc., and specific words such as "My Number" and "NDA" determines that it may contain subsequent information.Automatically configure confidential labels to prevent information leakage due to user careless operations.Even if there are artificial mistakes or omissions, security can be maintained mechanically.
Corresponds to the legal storage period and can be automatically deleted after the deadline
Mr. Takeuchi explained "retention management" among the enhancement of the compliance.This is a function that automatically sets long -term retention and deletion for business documents stored on a BOX according to laws and regulations and in -house regulations.
There are many documents where companies set the company's preservation period, such as contracts with business partners and employees' resumes.Usually, they are classified and preserved by year, and are removed (discarded) by hand every year.If there are large amounts of documents with different storage periods for each category, this work becomes complicated.
In the new retention function of the BOX, it can be automatically deleted after the deadline by setting the event and the preservation period as the trigger of each document.For example, if the employee's personnel information is set to save the employee for three years after leaving the company (deleted in three years), the file is three years after the retirement date registered in the metadata of the file, the file.Deleted reliably.By being able to operate according to the rules, the human resources department can be accountable for the handling of past files.In the event of a legal regulation, etc., it is not necessary to operate individual files, as changing the rules themselves will automatically change the deletion of documents.
Trigger, storage period, policy can be set for each document category, and automatic deletion after the deadline can be deleted.
Unified brand as a "content cloud" company
BOX business is growing steadily in Corona.Global and domestic companies are growing.Mr. Shigeru Mihara, Director of the BOX Japan Executive Officer Marketing Department, announced in September 2020 that over 7300 domestic users were announced, but it increased by about 1700 in eight months, and now it has been used by more than 9,000 companies.It is. The share of Nikkei 225 recruitment companies has also expanded to 59 %. "
Against this background, Mihara points out that when a company proceeds in business in the corona, there is an increasing awareness of focus on files and content."In companies that have been forced to work on telework, not only in cooperation with other companies, but also in a situation that cannot be accessed to their own files. It is important to share information that has been thought to be naturally like water and air.I knew it with myself. It was difficult to communicate without materials, and the attention to BOX -like services increased. "
The BOX also announced that the entire company's services will be used with the keyword "content cloud" and will be branded.For example, as well as other companies SaaS advocate keywords such as "marketing cloud", the aim is to express the position of a cloud application related to content management in an easy -to -understand manner.Furthermore, we will be conscious of cooperation with other "XX cloud" products.The BOX plans to continue to support corporate communication and collaboration by strengthening platforms that are both smooth content sharing and security governance on the cloud.
